Back to basics

“Sadly, our school doesn't even have a literary magazine. I'm very interested in starting one, and I've already talked to my English teacher about it. She seems very enthusiastic about the idea. The only problem is that I don't know where to start. I understand that I'll have to advertise and recruit staff members. But to be honest, I've only heard the idea of a literary magazine - I've never actually seen one nor do I understand what it takes to operate one. I know this type of ignorance isn't preferred in someone who wants to start a literary magazine, but I'm trying to do research. Really, though, I'm so confused. And I'm sorry to hijack the post like this, but if there's just some basic information you can share, I'd really appreciate it.” -Lynda

        This comment left by Lynda on the previous post Magazine Staff-Revisited woke me up to the fact that we haven’t defined what a Literary Magazine is. Most of us labor every year in creating our magazines, but how often do you stop and think about what it means to be a literary magazine?
        My understanding of this genre is that we publish less frequently than a newspaper, but publish at least once a year. A Literary Magazine, or Literary Arts Magazine, should contain original student writing and student art. Think of them as an anthology of the best student work for that time period (Year, Half-Year, Quarter-Year). In my time as a lit-mag adviser and dealing with the state and national competitions, I feel that we are really publishing an anthology book, not a magazine. We publish once a year with a perfect bound book. That’s how the printer refers to it, and in turn how we refer to it. So are we publishing a book or a magazine?
        The push right now seems to be more of a book style rather than magazine. I mean to say that the competitions seem to look down on magazines that are published on thinner paper or newsprint. The binding can make a difference as well. I want to make sure that it is understood that this is the impression that I have of the system. I got his impression from an experience with a lit mag that someone was judging. I was looking at a pile of magazines for judging (I wasn’t judging them), and I came across a booklet that I thought was a state standardized test. I made a comment that the judge had a test mixed in with his magazines. He said, “Look at it again.” I was amazed that this, in fact, was a lit mag that was printed on newsprint, used grayscale, and looked like a test booklet. It included the bubbles for the multiple choice answers. It was great. I didn’t delve into the writing or art, but the overall appearance was neat. They didn’t have a lot of money, but they seemed to use that to their advantage. the judging ripped apart the quality of the magazine.
        Now that is an extreme example, and I am positive that there is not a lot of this going on, but it gives me pause. My hope is that there is more of a push for quality within the bounds of a publications means. Quality should always be the first concern of any publication. Building a magazine takes time. Quality is not always attainable in the first few years. You have to build the staff and knowledge of the new software. Quality comes with time.
        
        The last thing I want to talk about in this post is in reference to inexperience. We all had to learn at some time. I had the luxury of a co-adviser who had worked with our magazine for more than a decade. There are resources available to the new advisers. The best place to start, other then this blog (I know shameless promotion), is your state press association. I am a board member and future vice-president of the Pennsylvania School Press Association. I was brought on the board by my co-adviser, and co-contributer to this blog. He and I are working in PA to bring the lit mag presence in the state to the levels of yearbook and newspaper. PSPA has also started a mentoring program for our memebers. If you are a new adviser in PA and would like to participate, go to the PSPA website and look for the informaiton.
        We are also beginning to try and get a national presences as well. the National Scholastic Press Association also has a few resources. NSPA co-sponsors a national convention in the spring and fall (one on the west coast and one on the east coast). We are going to be at the fall conference in St. Louis. We are supposed to be speaking at the conference (I will put more info up closer to the dates). Conferences are a great place to find presentations on InDesign, Photoshop, and some lit mag stuff. They are also a great place to meet other advisers and form friendships.
        I also want to say that, no matter your level of experience, the fact that you want to start or started a magazine is a great start. As I said before, we all had to learn at some point. We all should still be learning something while working with our magazines or we’re not doing something right. If you need help contact your state organization. If that doesn’t produce results contact me. I will try to help you as best I can.


        P.S.        Here are some examples I found online. I will be working on getting some examples up of our magazine on the web somewhere. The links below are from the National Scholastic Press Association. The first link has several pages from the Pacemaker winner from 2006. The pacemaker is the premier magazine from that year. It is my understanding that they do not always have the pacemaker. The second link is to one of our staffer’s awards. It shows you a single layout from the magazine that year.

2006 NSPA Pacemaker Magazine Winner
Design of the Year/Layout of the Year Winner

Magazine Staff-Revisited

        So, I have spent a lot of time over the summer thinking about what I am going to talk about in the blog this year. Last year I wrote as we were going through things so you might notice a sort of progression of the ideas. This year there may be a progression in the end, but I actually worked on a list of topics for the year. They may or may not follow the year’s progression. I hope to get these posts out around the time that you might need them.
        I also want to encourage you, the reader, to interact with the blog. I look forward to seeing comments posted from readers. I had one person, who I have never met, post comments and start a discussion in the blog. I can’t even describe how exciting it was. It really encouraged me to keep up with this project. I want more encouragement. Won’t you please help me out.

        So on that note I am going to ask you to contribute to the first official post of the year.

        In one of the first posts to this blog dealt with the organization of a literary magazine staff (http://litmagcreation.blogspot.com/2007/09/organization.html). Boy, when I look back over it I see that there isn’t a lot there. So it’s a good thing that I start with this again. The organization of your staff may be the most helpful thing for a successful magazine. If no one knows what anyone else is doing then nothing gets done. The question that I have been wrestling with is, “Is there such a thing as too much organization?”
        We all know that there is definitely such a thing as not enough organization. A lot of us deal with this in our everyday lives. Little or no organization leads to so many problems that it is often enough to bring down an organization, group, or even a publication. Nothing gets done and things are rushed. The details that refine a magazine are lost in the mix. This is a sure way to turn out a mediocre publication. My concern is that I, personally, may fixate too much on the organization of the staff and not on what the magazine needs. This stems from the fact that I can spend hours developing a staff organization, but that certainly doesn’t guarantee that the jobs will be performed to expectation. As an adviser, I should be concerned with keeping the structure there, but I have found that by the end of the publication cycle for the year, the staff miraculously dwindles to a handful doing the work. This makes me think that we should whittle the staff down to the core of people that we are left with at the end of the year. This is where the idea of “too much organization“ comes from. I hate to see members get positions in on the staff, but not take initiative to get their part of the job done.

        This is the dilemma that I am going to pose to my co-adviser as well as the editor-in-chief for the coming year. How can we more effectively run the magazine? This is where you, the reader, comes in. I would like to know how you organize your staff? How do you get people to do what they sign on for?

Organization

So today I thought, "I guess the best place to start is organization." Now my colleague and I have a little bit of a difference in organizational philosophies when dealing with files and papers and whatnot. However, that is not what I mean. The way you set up your staff can work for you or against you.
The most important thing in building your team is to have an editor-in-chief that will oversee the operations of the magazine. He/She has to understand, up front, that they make the decisions and are responsible for others completing their jobs. People doing their jobs leads to success.
So here's our line up:
-Editor-in-Chief
-Assistant to the Editor
-Production Supervisor (Money person)
-Layout Editor
-Literary Editor
-Art Editor

Others that join the magazine that don't have one of the jobs listed are put onto teams that support these positions. Those teams are:
-Production Team (Money/Sponsors)
-Lit Team (Collection/review of lit submissions)
-Art Team (Collection/review of art submissions)

So that is the organizational make up of our magazine. For as many magazines, there are as many variations on staff organization. The key to a good staff ends up being the editor-in-chief.